All the information in your application form must be supported by a document and it is important that the documents proving the declarations made in your application form are uploaded in your EPSO account and linked to your application by the deadline in the notice of competition.
It’s up to the Selection board to decide if documents that are uploaded and/or linked after the deadline can be accepted.
Candidates must provide scanned copies of their relevant documents, supporting the information in their application form. These need to be:
A. uploaded to your EPSO account,
B. linked to your application form.
Details on the supporting documents to be uploaded can be found in the general rules governing open competitions attached to the notice of competition.
The deadline by when candidates must upload (to their EPSO account) and link (to their application) the scanned copies of the documents is published in the notice of competition.
A. Upload documents to your EPSO account
Please first upload the scanned copies of your documents to your EPSO account by clicking the "Upload supporting documents" button available in your EPSO account.
Your relevant supporting documents may be related to one of the following 4 file types:
You can upload up to 20 files for categories 1, 2 and 4 and up to 50 files for category 3 (2MB max. per file). The number of documents that can be uploaded in the EPSO account cannot be increased.
The documents must be PDF or JPG. No other file formats are supported.
Consider renaming your document in case of an error message: use only one dot (.) before the file extension (pdf, jpg) and avoid special characters (_-/ etc.) or blank spaces in the file name.
You can view a previously uploaded document by clicking on the Display icon (eye shaped) and you can delete a document by clicking on the waste bin icon. You can only delete a document that is not yet or no longer linked to an application.
B. Link documents to your application
Once you have uploaded your documents to your EPSO account, you must link them to the relevant data in your application by clicking the button "Link supporting documents" available next to each application in the "Application(s)" tab of your EPSO account.
By clicking the button "Link supporting documents" you access the list of supporting documents uploaded to your EPSO account. The documents are grouped by "File type". For each entry under “Education and Training” and “Professional Experience” you must link a document previously uploaded in the corresponding file type. Your ID Card/passport must also be supported by a linked document.
You may execute the following actions:
Supporting documents will not be transferred to the recruiting services.
You can easily verify if a document is uploaded and/or linked to your application by clicking on the button "Link supporting documents" available in your EPSO account. When a document is linked its status appear as "Linked" and the date in which it was linked is visible.
C. How to delete a supporting document from your EPSO Account
To delete a previously uploaded document from your EPSO account, you must first unlink it from all applications to which it has been linked.
Once the document is unlinked, you can then delete it from the "Upload supporting document" menu on the left side of your EPSO account.
The supporting documents can be in any of the 24 official EU languages.
They must justify the information provided in your application form.If you fail to provide sufficient documentary evidence by the required deadline in the Notice of Competition, you may be considered non-eligible and excluded from the competition.
1) Please upload and link every single document to the entry it refers to in your online application. The Selection Board will only consult documents that you link to your specific application for a given competition.
2) Check if you have provided all necessary documentary evidence for your application. Each entry of your online application form (education, professional experience) must be supported by relevant documents, otherwise it will not be considered.
The supporting documents to provide are mainly:
1. Identity: a copy of your valid identity card or passport
2. Education
- Upload your secondary (only for AST-SC / AST competitions) and post-secondary (for AST and AD competitions) diplomas along with the list of courses you followed.
- Make sure to include the diploma that gives you access to the competition as required in the Notice of Competition, point 3.3. “Specific conditions — qualifications and work
experience” and that your name, stamps, signatures and serial numbers (if applicable) are visible.
- Add proof of any relevant traineeships and trainings, provided they give access to the competition (please refer to the Notice of competition)
Degrees, diplomas and/or certificates, whether issued in Member States or non-EU countries, must be recognised by a competent authority of a Member State, see also our FAQ: Do you accept my qualification/diploma issued in non-EU countries?
3. Professional experience
Make sure you provide documents proving the nature of your duties and the duration of your experience as indicated below. Periods of professional experience that are not corroborated by a job description will not be considered by the Selection Board.
Please see below some examples of the type of documents candidates should provide.
3.1. For salaried work:
- Documents from current and former employer(s) stating the nature and level of the duties performed such as letters from hierarchical superior, appraisal reports describing your tasks, job descriptions provided by your employer, contracts including detailed descriptions of the duties performed.
- Employment contract(s) with beginning and end date, or first and last pay slips.
Please note that all documents must be dated, bear your name, bear the official company's header, stamp, as well as the name and signature of the person in charge.
3.2. For self-employed - liberal professions:
- Invoices, Contracts, Order forms
- E-mail correspondence
- Minutes of meetings
- Tax bills
- Membership of a professional association
Make sure to provide all the documents you have at your disposal and that you are entitled to share. Your documents will be handled in line with our privacy statement.
For more information, please check the notice of competition, in particular the section “Supporting documents” and the FAQ sections Eligibility.
It is the candidates' responsibility to provide the Selection board with all the information and documents needed to verify that they fulfil the conditions laid down by the notice of competition.
Candidates may be contacted by e-mail to provide additional information or documents on a particular diploma or professional experience, if needed.
You can only upload supporting documents related to one of the following 4 categories:
You can only upload up to 20 files for categories 1, 2 and 4 and up to 50 files for category 3.
Your files should have 2MB max. per file and they must be PDF or JPG. No other file formats are supported.
Consider renaming your document in case of an error message: use only one dot (.) before the file extension (pdf, jpg) and avoid special characters (_-/ etc.) or blank spaces in the file name.
Only candidates invited to the assessment centre test(s) should upload scanned copies of their relevant documents, supporting the information in their application form(s). In general, these documents must be uploaded and linked to the application on the day before the oral assessment centre test(s) at the latest.
Candidates to contract agent selection procedures (CAST/P) should not link supporting documents to their CAST/P application/s.
You do not need to send any supporting documents when submitting your application.
You will be asked to provide copies of your supporting documents, diplomas and certificates to confirm your eligibility at a later stage of the selection procedure.
