Secretary to the Head of Representation

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national
audiences. This includes the European Commission Representations in the Member States. The
Representation of the European Commission in Malta has the mandate to:
• Support the President and the whole Commission in their interaction with Malta.
• Promote permanent political dialogue with the national, regional and local authorities,
parliaments, social partners, other stakeholders, academia and civil society. The
Representation prepares and supports visits by Members of the College and by senior
officials of the Commission and, as appropriate, of the European External Action Service.
• Act as the Commission’s voice in Malta and communicate about the EU to media and on
social media, maintaining direct contacts with national, regional and local media and
offering press and media services to them.
• Engage with citizens, academia, civil society, social partners and other stakeholders, and
organise outreach activities about EU priorities policies, programmes and projects on the
ground.
• Provide country knowledge, analysis and advice on the political, economic and social
developments in Malta to the President and the Commission with a view to informing EU
policy making and political communication.

WE PROPOSE

The Representation in Valletta is seeking to hire a dedicated Contract Agent FGII to fill the role of
Secretary to the Head of Representation and join a dynamic multicultural team. This crucial
position is designed to ensure the seamless operation of the Representation through a variety of
tasks. The successful candidate will provide support to and manage the agenda of the Head of
Representation, take care of general administrative assignments, and contribute to smooth internal
and external communications for the visibility of the Representation. Responsibilities include
organising work trips, agendas and meetings, dealing with protocol teams for high-level visits,
engaging with a host of external stakeholders, helping prepare briefs and meetings and assisting in
the coordination of Representation’s activities, managing the functional mailboxes of the
Representation and assisting with document management, human resources and contract
management as needed.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Secretary to the Head of
Representation.
The ideal profile for the job includes:
• Experience: At least 3 years of job-related experience in operational and administrative
support and resources, along with a solid understanding of information and document
management. Additional experience in such fields will be considered an advantage.
• Languages: Proficiency in Maltese (C2) and English (C1).
• Skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word) and IT
systems specific to the European Commission.
• Competencies: A candidate who excels in multi-tasking, organising, analysing and problem-
solving, possesses good communication skills, resilience in the day-to-day work. Plus, the
ability to work autonomously and proactively. A service-oriented colleague who knows how
to prioritise tasks and collaborate with a team.
• A general knowledge of the European Commission. Additional knowledge of EU policies will
be considered an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.
In practice, to express your interest, please follow the subsequent two steps:
1. If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to COMM-REP-MT-
RECRUITMENTec [dot] europa [dot] eu (RECRUITMENT[at]ec[dot]europa[dot]eu) indicating the call for interest reference in the subject