Financial Agent

WE ARE

DG Communication (DG COMM) works to bring the European Union closer to citizens and communicates the EU’s priorities across all Member States. Our Representation in The Netherlands teams up with local partners, supports visits from Brussels, and keeps national authorities, media, and citizens in the loop about EU developments and opportunities.

The financial agent plays a key part in making sure our office runs smoothly every day. From managing budgets to keeping contracts and payments on track, you’ll help us serve citizens, support outreach, and keep our finances in shape.

YOUR ROLE

Working as part of our small Administration team, you will contribute to the smooth and efficient running of the Representation, with a particular focus on financial and administrative tasks.

Your day-to-day work will include:

• Supporting financial transactions, contracts and financial and accounting activities using European Commission tools such as SUMMA, PPMT, MyWorkplace, Excel and Outlook.
• Processing and following up on invoices and payments, monitoring budget implementation and ensuring that financial procedures and deadlines are respected.
• Supporting procurement and calls for tenders, including contacts with suppliers and follow-up of contracts and orders.
• Assisting with HR and administrative tasks, including onboarding of new colleagues and maintaining relevant administrative records.
• Providing general administrative support to the Representation, including acting as a reliable point of contact for suppliers and external partners.
• Supporting the organisation and smooth functioning of the office, including inventory and asset management and other local administrative matters.
• Supporting audits, administrative projects and environmental initiatives.
• Contributing to outreach and other activities of the Representation where administrative support is required.

You will work in a small, collaborative and international team, helping to ensure that our administrative and financial processes run smoothly and effectively in support of the Representation's mission.

WE LOOK FOR

We are looking for a skillful, hands-on and well-organised financial agent who enjoys working with both numbers and people and is able to work independently while contributing positively to a small team.

The ideal candidate:

• Has a good knowledge of finance, administration and accounting.
• Has practical experience in financial, administrative, HR or project support roles.
• Is comfortable working with IT and office tools, in particular Excel, Outlook, Word and Teams.
• Has an excellent command of English. Knowledge of Dutch is an advantage but not a requirement.
• Is reliable, accurate and well organised, with a strong sense of responsibility.
• Takes initiative, is solution-oriented and is able to prioritise and manage several tasks simultaneously.
• Has good communication and interpersonal skills and enjoys working in a small, multicultural team.
• Experience with European Commission financial procedures and IT tools is an asset, but not essential. Training and guidance will be provided.

We are looking for someone who can take ownership of their responsibilities, provide practical support to colleagues and contribute to the continuous improvement of our administrative processes.

Please see attached the full vacancy below.